Event Registration and Facility Request Form

Step 1: Name of Event REQUIRED Please fill out this field. Please enter valid data.

Step 2: Has the event been approved by the appropriate administrative staff (see above)? REQUIRED Yes No Please fill out this field.

Step 3: Who approved the event? REQUIRED Dr. Pennell, Head of School Dr. Dudik, Principal of High School Mrs. Ward, Assistant Principal of Lower School Coach York, Interim Athletic Director Not approved yet. Please fill out this field.

Step 4: Is this a new event not currently on the 2024-25 school year calendar, or is it being rescheduled? REQUIRED New Event Rescheduled Event Please fill out this field.

Step 5: If the event is being rescheduled, please provide the original event date and the reasons for rescheduling. Please enter valid data.

Step 6: Is the event fundraiser? REQUIRED Yes No Please fill out this field.

Step 7: If the event is a fundraiser, has it been approved by Mrs. Shirley Jansing, Head of Operations? Yes No

Step 8: What are the date(s) of event? REQUIRED Please fill out this field. Please enter valid data.

Step 9: What are the times of event (include start time and end time)? REQUIRED Please fill out this field. Please enter valid data.

Step 10: Provide a detailed description of the event, including its purpose, admission fee (if any), location, dress code, and any other relevant details. REQUIRED Please fill out this field.

Step 11: If you would like this event publicized to our community, please specify the venue(s) where you want it to be published. REQUIRED Cougar Brief Facebook and Instagram Website Email to School Community None of the above Please fill out this field.

Step 12: Please provide a draft of the text you want to be used. (The Director of Communications has editing privilege).

Step 13: Is the event going to be hosted on campus? REQUIRED Yes No Please fill out this field.

If the event will not be hosted on campus and you do not need to reserve any facilities, please proceed to Step 24.

Step 14: Please specify the CLASSROOM(S)(do not put the rooms that are listed below) you are requesting to reserve (e.g., Room 112 Lower School, Room 123 High School). Please enter valid data.

Step 15: Select facility you are requesting to reserve (may select all that apply). St. Joseph's Hall Kitchen in St. Joseph's Hall High School Parking Lot Lower School Parking Lot Performing Arts Center (PAC) High School Library Lower School Library High School Cafeteria Lower School Cafeteria

Step 16: If the requested facility(ies) is already reserved, please provide an alternate facility. Please enter valid data.

Step 17: Will you need tables, chairs, pipe and drape or a specific set up for the room? Yes No

Step 18: If you answered "yes" to the above questions, please complete the Maintenance Request Form.

Step 19: Will you need technology equipment such as a laptop, TV, etc., or assistance from our IT Department? Yes No

Step 20: If you answered "yes" to the above questions, please complete the IT Helpdesk Form.

Step 21: What time will you be setting up for this event? Please enter valid data.

Step 22: What time will you be done using the facility(ies)? Please enter valid data.

Step 23: I agree to abide by the rules, procedures, and clean-up checklist outlined in the Facilities Rental Guide. Additionally, I agree to ensure that the room is clean and left in proper order after my event. I Agree

Step 24: Name of Person Completing this Form. REQUIRED Please fill out this field. Please enter valid data.

Step 25: Email Address REQUIRED Please fill out this field. Please enter valid data.

Step 26: Cell Phone Number REQUIRED Please fill out this field. Please enter valid data.

Step 27: Date REQUIRED Please fill out this field. Please enter a date.

Documents

Event and Facilities Registration Form

	High School Campus 2102 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 4:00 p.m.		Lower School Campus 2208 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 4:00 p.m.
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