Event Registration and Facility Request Form

Step 1: Name of Event REQUIRED Please fill out this field. Please enter valid data.

Step 2: Has the event been approved by the appropriate administrative staff (see above)? REQUIRED Yes No Please fill out this field.

Step 3: Who approved the event? REQUIRED

Coach Hill, Athletic Event

Dr. Whitney Dudik Mrs. Ashley Ward Coach William Hill Not approved yet. Please fill out this field.

Step 4: Is this a new event not currently on the 2025-26 school year calendar, or is it being rescheduled? REQUIRED New Event Rescheduled Event Please fill out this field.

Step 5: If the event is being rescheduled, please provide the original event date and the reasons for rescheduling. Please enter valid data.

Step 6: Is the event fundraiser? REQUIRED Yes No Please fill out this field.

Step 7: If the event is a fundraiser, has it been approved by Mrs. Shirley Jansing, Head of Operations? Yes No

Step 8: What are the date(s) of event? REQUIRED Please fill out this field. Please enter valid data.

Step 9: What are the times of event? REQUIRED Please fill out this field. Please enter valid data.

Step 10: Provide a detailed description of the event, including its purpose, admission fee (if any), location, dress code, and any other relevant details. REQUIRED Please fill out this field.

Step 11: This event will be added to the school's internal calendar. Would you like it to also be included on the school's external calendar? REQUIRED Yes No Please fill out this field.

Step 12: If you would like this event publicized to our community, please specify the venue(s) where you want it to be published. REQUIRED Cougar Brief Facebook and Instagram None of the above Please fill out this field.

Step 13: Please provide a draft of the text you want to be used. (The Director of Communications has editing privilege). REQUIRED Please fill out this field.

Step 14: Is the event going to be hosted on campus? REQUIRED Yes No Please fill out this field.

If the event will not be hosted on campus and you do not need to reserve any facilities, please proceed to Step 24.

Step 15: Please specify the CLASSROOM(S)(do not put the rooms that are listed below) you are requesting to reserve (e.g., Room 112 Lower School, Room 123 High School). Please enter valid data.

Step 17: If the requested facility(ies) is already reserved, please provide an alternate facility. Please enter valid data.

Step 18: Will you need tables, chairs, pipe and drape or a specific set up for the room? Yes No

Step 19: If you answered "yes" to the above questions, please complete the Maintenance Request Form.

Step 20: Will you need technology equipment such as a laptop, TV, etc., or assistance from our IT Department? Yes No

Step 21: If you answered "yes" to the above questions, please complete the IT Helpdesk Form.

Step 22: What time will you be setting up for this event? Please enter valid data.

Step 23: What time will you be done using the facility(ies)? Please enter valid data.

Step 24: I agree to abide by the rules, procedures, and clean-up checklist outlined in the Facilities Rental Guide. Additionally, I agree to ensure that the room is clean and left in proper order after my event. I Agree

Step 25: Name of Person Completing this Form. REQUIRED Please fill out this field. Please enter valid data.

Step 26: Email Address REQUIRED Please fill out this field. Please enter valid data.

Step 27: Cell Phone Number REQUIRED Please fill out this field. Please enter valid data.

Step 28: Date REQUIRED Please fill out this field. Please enter a date.

Documents

Event and Facilities Registration Form

	High School Campus 2102 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 4:00 p.m.		Lower School Campus 2208 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 3:30 p.m.
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